Systemizing your business

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If you have ever looked at other entrepreneurs and wondered how they manage to get it all done, the answer might surprise you.

They have good systems.

It’s true. The most productive people all have one thing in common: they don’t reinvent the wheel every day…just like us at Skyscape Business Management Consulting.

Instead, they have figured out the best, most efficient way to do every task, and they create a system to do just that.
No matter what business you are in and what projects you find yourself tackling, a systemized approach will help you and your employees:

• Work smarter, faster and produce more
• Consistently produce higher quality results with fewer mistakes
• Reduce stress

The magic of templates

How many times do you answer emails from potential clients? What about responding to customer complaints? Or mailing your JV partners about an upcoming launch?

All of these tasks and more become effortless when you create fill-in-the-blank templates that can be repurposed for specific cases/people. Templates can be as simple as a “canned response” in your email client or help desk. You might even create a template document in Dropbox or Google Drive to house all your templates for easier access.

While templates will undoubtedly save you time, the real beauty is that once they are created, you can easily streamline all sorts of tasks within functions like Human Resources, Sales, Marketing or Project Management.

Checklists as a quality control tool

It might seem counterintuitive, but when you perform the same tasks over and over again, it is easy to miss a critical step. You might think you paid your affiliates this month—you might even remember doing it—only to look back and see it was never completed.

But when you implement checklists, it is suddenly much more difficult to miss an important task.
You can easily create checklists for all your common tasks and projects using nothing more than a text document. If you are managing a team, checklists in your project management system allow you to see exactly what tasks are complete, and which are still outstanding.

Templates and checklists turn smart business owners into productivity superstars, and it’s easy to get started. The next time you answer an email you have previously answered, save your response. The next time you set up a new product in your shopping cart or create a new opt-in page, take the time to record the steps. These documents will make future projects easier and faster to complete.

If you need help systemizing your business, please visit our website or contact us at 604-546-1535. We can assist you with this…and more.

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